How to write a job description using AI

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When learning how to write a job description, you really want your job description to reflect the duties and responsibilities for the job as accurately as possible. You really want your candidates to be able to read the job description and understand exactly what this role does.

Learn How to write a job description

An effective job description not only describes the position but also the following key concepts:

• Helps improve recruiting for the entire company
• Improves retaining talent with clarified responsibilities
• Helps candidates know expected results when applying
• Candidates will have a way to evaluate performance
• Helps ensure an compensation system that comparable to the market when hiring

These key concepts all put together in a job description can draw in great candidates for the company and retain great talent.

With jobs changing all the time you will want to know how to write a job description for jobs you may not have knowledge of. AI can help with that and in this guide we will go through refreshing an entire job description using Wordbot’s online AI editor.

Building a job description

A great job description contains the following components. A job title, purpose, duties, required and preferred qualifications, education, experience, and possibly working conditions depending on the type of job.

We will use a real job description from the internet to show how to write a job description using wordbot’s powerful AI. Its great to refresh job descriptions every once in a while to get some new terms and wording updated.

Job Title

The job title should be brief and and reflect the scope of the job that’s reflective with similar roles within that field.

Example Job Title: Sr. Network Administrator

Now that we have job title we can move onto writing about the purpose of the job.

Job Purpose

When Creating the job purpose you want to provide a great overview of the role. This should give the candidate a quick overview of why this job even exist within your company.

The Network Engineer role is to lead the design, planning and implementation of all technology related activities of the organization. The Lead Engineer will work closely with solution architects, application development teams and decision makers to identify, recommend, develop, implement, and support cost-effective technology solutions for all aspects of the organization. This person will also lead the implementation of IT policies, procedures, and best practices. 

Rewritten Job Purpose using Wordbot

The technical lead's job is to lead the design, planning and implementation of all technology-related activities of the company. The Lead Engineer will work closely with the solution architects and decision makers to develop and identify cost-efficient solutions for the company. This individual will oversee the implementation of IT policies, procedures, and best practices. 

As you can see the rewritten post shows to be a lot more concise and easy to read. Now the original is also great but maybe we just needed a refresh at some point. The pictures below show where this was done. I was able to create the rewritten section just clicking the paraphrase button using wordbot.

Job Duties

When creating job duties for your job description you want to make sure you explain the essential functions of the job. The employee will get an fundamental understanding of what will be occupying their time.

Some things to consider are:

• Possibly explain how often the task or duties are performed if possible
• What areas of decision making they will focus on or have an impact
• List job duties that reflect the position requirement

If the job could be for somebody in a supervisory role the following things could be considered also:

• Who this user will be providing direction to
• What daily operations they will oversee
• Level of management

Working with our example job description we will list out some major responsibilities and show them refreshed with AI

Original Job Duties

•	Work with Solution Architects to define business requirements and system goals, to identify and resolve business systems issues related to network design and functionality.
•	Conduct research on emerging technologies and products, services, protocols, and standards in support of systems procurement and development efforts.
•	Lead the process of defining and setting enterprise and team standards.
•	Create and maintain governance strategies for system provisioning.
•	Review and analyze the effectiveness and efficiency of existing systems and develop strategies for improving or further leveraging these systems.
•	Research and define network enhancements to keep current with the industry standards and best practices. Create processes to test and evaluate network and system security.
•	Project long-range requirements for network systems in conjunction with other teams in the IT department.
•	Lead complex projects and implementations of large scope and impact.
•	Support application development teams throughout project lifecycles.
•	Provide project leadership and personnel guidance.
•	Recommend and develops network architecture specifications.
•	Participate in POCs and Pilots to evaluate new technologies to be used by the enterprise.
•	Participate in on-call rotation to support organization as needed.
•	Create technical documentation and manuals to be used by other IT teams. Create and modify reference architecture documentation as required.
•	Provide technical insights and recommendations to the entire IT staff as appropriate.
•	Recommend, schedule, and perform software and hardware improvements, life-cycle management upgrades, patches, reconfigurations, and/or purchases.
•	Use a variety of techniques to stay current with information technology trends and operational concepts and tools for solving technical problems.
•	Research, evaluate and remediate security and operational vulnerabilities in the environment.

Rewritten Job Duties

Wordbot’s paraphrase has the ability to rephrase each sentence to give you a new refreshed sent

•	Partner with Solution Architects on defining business requirements and system goals, identifying and resolving business systems issues related to network design and functionality. 
•	Conduct research in support of systems procurement and development efforts on emergent technologies and products, services, protocols, and standards. Define and set enterprise and team standards.
•	Be able to create and maintain governance strategies for system provisioning. 
•	Evaluate and analyze the effectiveness and efficiency of existing systems and develop strategies for improving or further leveraging these systems. Research and define network enhancements to keep up with the industry standards and best practices. 
•	Create processes to test and evaluate network and system security. 
•	The IT department has to take into account other teams in the building when creating long-range requirements for network systems. 
•	Manage large-scale projects and implement significant changes. 
•	Support application development teams throughout project lifecycles. 
•	Provide project management and personnel guidance. 
•	Recommend and develops network architecture specifications. 
•	Participate in POCs and Pilots to evaluate new technologies to be used by the enterprise. 
•	Participate in on-call rotation to support organization as needed. 
•	Create technical documentation and manuals for other IT teams. 
•	Create and modify reference architecture documentation as required. 
•	Provide technical insights and recommendations to the entire IT staff as appropriate. 
•	Recommend, schedule, and perform software and hardware improvements, life-cycle management upgrades, patches, reconfigurations, and/or purchases. 
•	Use a variety of techniques to stay current with information technology trends and operational concepts and tools for solving technical problems. Research, evaluate and remediate security and operational vulnerabilities in the environment.

Required Qualifications

When designing a job description you want to focus on the minimum level of qualifications needed for the employee to do their job. These Qualifications may encompass the required education, experience, and required knowledge, skills, and abilities.

Required Education

Determine the educational credentials that an employee must have in order to fulfill the job tasks and responsibilities satisfactorily. Describe your educational qualifications in terms of areas of study and/or the type of degree or concentration that would prepare the employee for this position.

Required Experiance

Explain the minimum number of years of full-time experience and the type of work experience required for an employee to be qualified for the position. Should internships, undergraduate work experience, and graduate assistantships be considered acceptable levels of experience, this must be mentioned explicitly.

Some Job’s may be able to supplement previous work experience if no degree is obtained. Sometimes candidates may have the experience needed but may just not have the education.

Really explaining the required experience in as much detail as possible will help make sure to filter out the best candidates for the job.

Required knowledge, skills, and abilities

So there are different types of knowledge that that could be required for entry into a position. Depending on the type of job role the level of knowledge may change.

Looking the below you may definitions try and pick one that would be helpful for the job:

• Working knowledge: adequate familiarity with the subject to grasp and solve simple problems, as well as to know basic principles and vocabulary.
• General knowledge: knowledge of a field adequate to do most tasks in typical circumstances. The work necessitates an understanding of common scenarios as well as knowledge of the majority of the subject’s important components.
• Thorough knowledge: in-depth understanding of the subject. The job necessitates a thorough understanding of the topic area in order to handle uncommon as well as regular work difficulties, provide technical advice, and serve as a resource on the subject for others in the organization.
• In-depth knowledge: necessitates thorough command and comprehension of the subject. This phrase should be used rarely and exclusively for positions that require extremely high levels of precision or accountability in order to develop hypotheses, concepts, or approaches.

Original Required Qualifications

Now adding to our real world example here would be a good example of a section for required qualifications on a job description

Education Required:  Bachelor’s Degree in computer science, Management Information Systems, or equivalent experience required. Technical Certifications such as CCNP, CCIE, AWS, Azure preferred.

Years of Job-Related Experience Required:  7+ years IT related experience supporting a large enterprise network. 

Technical/Other Skills Required: 

Expert knowledge with Network Design and Architecture
Expert knowledge of network technologies such as MPLS, BGP, EIGRP, ISIS, VPLS, F5 Load Balancers, Palo Alto Firewalls and Cisco Network routers and switches.
Experience with Cloud Integration and Architecture.
Understanding of various corporate security rules, legal and regulatory obligations such as PCI, SOX, ITIL or similar standards.
Advanced technical troubleshooting, diagnosing and problem-solving skills
Advanced knowledge of Cloud services and architecture including AWS and Azure.
Advanced knowledge of scripting and automation tools, including Python, Ansible, Cisco NSO, and PowerShell.

Preferred Qualifications

Sometimes you may see this section an extension of the Required Qualifications. This would be a great section to impose on the employee to tell them about qualifications that would be good to have but not required.

Benefits & Salary

Most users looking for a job at the end of the day want to know what the job has to offer before going to far into the application process.

When writing up a job application listing a select few of the best benifits that make the job interesting can really help the employee who is looking.

Although some jobs may not want to disclose salary before the interview process starts. If displayed correctly it can be a benefit to both sides to possibly show some type of range.

For the employer the range can help not have to filter through people who see the salary out of their range after a lot of work has ben done during interviews.

BENEFITS, PERKS & Salary:
•	Competitive healthcare, dental & vision insurance
•	401(k) matching after one year of employment
•	Generous PTO + company holidays
•	Diversity programs
•	Salary Range 80k to 120K depending on experience
•	Paid subscription to PlateJoy
•	Much more!

Lets recap on how to write a job description

In Conclusion this article should have gave you a great start on how to write a job description for your job or any job. You want to make sure you are talking to the employee you are trying to recruit.

Sometimes it may seem difficult on what words to get across but just think like your talking directly with the person you want for the company.

Things to keep in consideration when creating a job description are:

• Use simple words and be direct
• avoid using acronyms and abbreviations
• avoid gender specific terms to be more welcoming to all genders
• always refer to the job title

If you are working on an existing job description and need it refreshed you can always use our paraphraser which you can read more on here from our previous blog post.