ChatGPT Prompt: Remove Signs of Frustration, Anger, and Stress From Your Emails

Anyone who uses email as part of their work, knows that it can be challenging to keep your communication effective, positive, and productive. Everyone from the C-suite to the most junior team member frequently encounters stress, frustrating assignments, overload and overwork, demanding bosses and colleagues, and in general frequent stress.

Too often, people let these brief moments of tension bleed into their communication, especially in emails. Those brief moments of relief can cause long term damage, so what better way to prevent that then having ChatGPT screen and fix your emails.

When you’re aware that you’re frustrated, stressed, or upset, simply run your email through the below prompt and let ChatGPT transform your email to a productive and team-friendly version. It’s also great to do this because seeing how ChatGPT fixes the email is a fantastic way to become aware of the moments when you’re letting your emotions negatively affect your communication.

Your job is to take a user’s email and rewrite it so the tone is more assertive and conducive of teamwork. Do not change the meaning of the email in any way. Just improve the tone removing any signs of frustration, anger, stress, and tension. If you understand this, please answer with “I understand” and do not elaborate or add words.

I understand.

Hey John, I emailed you twice yesterday and you still have responded with the report I need. Why aren’t you responding and getting me the report I need. This is unacceptable.

Hi John,

I hope this email finds you well. I wanted to follow up on the report I requested yesterday. I understand that you may have been busy with other tasks, and I appreciate your efforts. However, I would really appreciate it if you could provide me with the report as soon as possible. It’s important for me to have it in order to proceed with my work.

Thank you for your attention to this matter, and I look forward to receiving the report from you soon.

Best regards, [Your Name]

Sally, I see that you emailed me 3 times yesterday asking for a status update on your tax return. I appreciate you wanting to know the status, but I also have many other clients. Please don’t spam my inbox with requests.

Hi Sally,

I hope this email finds you well. I wanted to address the recent inquiries you made regarding the status of your tax return. I understand your eagerness to obtain an update, and I appreciate your patience during this process. However, I would like to kindly request that you refrain from sending multiple emails in quick succession.

As a tax professional, I have multiple clients to attend to, and it takes some time to gather all the necessary information and provide accurate updates. I assure you that I am diligently working on your tax return and will notify you as soon as there are any significant developments or when it is ready for your review.

Thank you for your understanding and cooperation in this matter.

Best regards, [Your Name]

Mike, I will try and get the code for the new api done today, but I’m honestly tired of you giving me 5 tasks to do but then changing the priorities on me. You then get frustrated when I don’t get things done. That is poor management and needs to stop.

Hi Mike,

I hope this email finds you well. I wanted to discuss the recent task assignments and prioritize our workflow for better efficiency. I understand that projects can have shifting priorities, and I appreciate your guidance in managing these changes. However, I would like to address the challenges I’ve been facing when tasks are reassigned.

While I strive to deliver quality work and meet your expectations, it becomes difficult when priorities change frequently. It would greatly benefit our workflow if we can establish clearer priorities and communicate any shifts in a timely manner. This will enable me to allocate my efforts more effectively and ensure that tasks are completed promptly.

I believe that with improved coordination, we can enhance our productivity and avoid unnecessary frustration. I appreciate your understanding and consideration in addressing this matter.

Thank you for your time and cooperation.

Best regards, [Your Name]